Life Changes

Add your new baby as an eligible family member for coverage in your Confluent benefit plans:

• Your new baby is eligible for medical, dental, and vision coverage through Confluent. You can add your new baby to your coverage during Open Enrollment or add during the year as a qualified life event (QLE).
• Since your healthcare, childcare, and other day-to-day expenses may be increasing, if you’re not enrolled already, consider taking advantage of Confluent’s healthcare and dependent care FSAs to help you lower these and other expenses each year.
• Remember, to enroll your new baby in these plans, you must make this change by submitting an event in the Benefits Enrollment Center within 30 days of birth. If you do not, you will need to wait until Confluent’s next Open Enrollment period to add your new addition to your coverage.
  • Consider revising your beneficiary designations for your Confluent 401(k) plan and your life insurance coverage to include your new baby.
• Review tax withholding:
  • Your tax withholdings can be updated at any time through Workday. Go to Okta > Workday > Pay (under Applications) > Withholding elections > Update.
• Apply for a Social Security card:
  • When you apply for your baby’s birth certificate in the hospital, indicate that you want to apply to have a Social Security number assigned as well. The information will be passed on to the Social Security Administration, and it will issue a number. For more information, visit the Social Security website or call 800-772-1213 at any hour of the day toll-free. If you wish to speak to a service representative, call between the hours of 7am – 7pm EST on business days.

Required documents

• You are required to submit hospital documentation showing the baby’s name, date of birth, and your name as a parent when adding a baby to coverage. You can submit a birth certificate as well, but that often isn’t available within 30 days.

• Add your adopted child as an eligible family member for coverage in your Confluent benefit plans:
  • Your adopted child is eligible for medical, dental, and vision coverage through Confluent. You can add your adopted child to your coverage during Open Enrollment or add during the year as a qualified life event.
  • Since your healthcare, childcare, and other day-to-day expenses may be increasing, if you’re not enrolled already, consider taking advantage of Confluent’s healthcare and dependent care FSAs to help you lower these and other expenses each year.
  • Remember, to enroll your newly adopted child in these plans, you must make this change by submitting an event in the Benefits Enrollment Center within 30 days of when the adoption is final. If you do not, you will need to wait until Confluent’s next Open Enrollment period to add your adopted child to your coverage.
  • Consider revising your beneficiary designations for your Confluent 401(k) plan and your life insurance coverage to include your adopted child.
• Review tax withholding:
  • Your tax withholdings can be updated at any time through Workday. Go to Okta > Workday > Pay (under Applications) > Withholding elections > Update.
• Apply for a Social Security card:
  • If the adopted child is a newborn, when you apply for your baby’s birth certificate in the hospital, indicate that you want to have a Social Security number assigned as well. The information will be passed on to the Social Security Administration, and it will issue a number.
  • For more information, visit the Social Security website or call 800-772-1213 at any hour of the day toll-free. If you wish to speak to a service representative, call between the hours of 7am – 7 pm EST on business days.

Required documents

• You are required to submit proof of adoption when adding your child to coverage.

• Add your domestic partner as an eligible family member for coverage in your Confluent benefit plans
  • Your domestic partner is eligible for medical, dental, and vision coverage through Confluent. You can add your domestic partner to your coverage during Open Enrollment or add during the year as a qualifying life event.
  • Remember, to enroll your domestic partner in these plans, you must make this change by submitting it as a qualified life event in the Benefits Enrollment Center within 30 days of when the domestic partnership commences. If you do not, you will need to wait until Confluent’s next Open Enrollment period to add your domestic partner to your coverage. Once your domestic partner is enrolled in the Benefits Enrollment Center, you will be asked to complete the Declaration of Domestic Partnership before the enrollment effective date.
  • Enrolling a domestic partner for benefits coverage involves a few additional considerations. For example, IRS and some state regulations require that you pay your cost for domestic partner healthcare coverage with after-tax dollars. The portion of the cost that the company pays is also subject to income and Social Security taxes. This amount is referred to as imputed income. Please consult your tax advisor for details.
  • Consider revising your beneficiary designations for your Confluent 401(k) plan and your life insurance coverage to include your domestic partner.
• Review tax withholding
  • Your tax withholdings can be updated at any time through Workday. Go to Okta > Workday > Pay (under Applications) > Withholding elections > Update.

Required documents

• You are required to submit a signed Declaration of Domestic Partnership for verification.

• Add your new spouse and (if applicable) spouse’s eligible children for coverage in your Confluent benefit plans
  • Your spouse and spouse’s eligible children are eligible for medical, dental, and vision coverage through Confluent. You can add them during Open Enrollment or add during the year as a qualified life event.
  • Since your healthcare, childcare, and other day-to-day expenses may be increasing, if you’re not enrolled already, consider taking advantage of Confluent’s healthcare and dependent care FSAs to help you lower these and other expenses each year.
  • Remember, to enroll your new spouse/children, you must make this change by submitting an event in the Benefits Enrollment Center within 30 days of when your marriage takes place. If you do not, you will need to wait until Confluent’s next Open Enrollment period to add them to your coverage.
  • Consider revising your beneficiary designations for your Confluent 401(k) plan and your life insurance coverage to include your spouse.
• Review tax withholding
  • Your tax withholdings can be updated at any time through Workday. Go to Okta > Workday > Pay (under Applications) > Withholding elections > Update.
• Apply for a new Social Security card
  • If you legally change your name because you get married, you will need to apply for a corrected Social Security card with your changed name. Failure to do so could delay a tax refund coming to you or prevent some of your pay from being credited properly to your Social Security record, which could cause your future Social Security benefits to be less than they should be.
  • For more information, visit the Social Security website or call 800-772-1213 at any hour of the day toll-free. If you wish to speak to a service representative, call between the hours of 7am – 7pm EST on business days.

Required documents

• You are required to submit a Marriage Certificate when enrolling your spouse.

• Remove your spouse and (if applicable) spouse’s eligible children from coverage in your Confluent benefit plans:
  • Remember, to remove your spouse/children, you must make this change by submitting it as a qualified life event in the Benefits Enrollment Center within 30 days of when your separation or divorce takes place. If you do not, you will need to wait until Confluent’s next Open Enrollment period to remove them from your coverage.
  • Consider revising your beneficiary designations for your Confluent 401(k) plan and your life insurance coverage to remove your ex-spouse/children.
• Add yourself and your eligible children (if applicable) for coverage through Confluent’s healthcare plans:
  • If you and/or your children were covered by your spouse’s benefits plan, you can enroll in Confluent’s healthcare plans by submitting it as a qualified life event in the Benefits Enrollment Center within 30 days of when your separation or divorce takes place.
  • Remember, to add yourself/children, you must make this change by submitting it as a qualified life event in the Benefits Enrollment Center within 30 days of when your separation or divorce takes place. If you do not, you will need to wait until Confluent’s next Open Enrollment period to be eligible for and enroll in coverage through Confluent.
• Review tax withholding:
  • Your tax withholdings can be updated at any time through Workday. Go to Okta > Workday > Pay (under Applications) > Withholding elections > Update.
• Change emergency contact information:
  • You can update your emergency contact by going to Okta > Workday > Personal Information (under Applications) > Change Emergency Contacts.

• Remove your deceased family member from coverage in your Confluent benefit plans:
  • To do so, please make this change by submitting a benefits ticket through Jira or submitting it as a qualifying life event in the Benefits Enrollment Center.
  • Review your beneficiary designations for your Confluent 401(k) plan and your life insurance coverage to remove your deceased family member.
• Review tax withholding:
  • Your tax withholdings can be updated at any time through Workday. Go to Okta > Workday > Pay (under Applications) > Withholding elections > Update.
• Learn more about Social Security or Veterans Administration-related benefits:
  • Contact your nearest Social Security or VA office for information on survivor benefits. A deceased person’s spouse, minor children, or even divorced spouse are sometimes entitled to benefits.
  • Social Security laws change frequently so check with your local Social Security office, or call 800-772-1213 for additional information.

Review your retiree healthcare options to replace your Confluent healthcare coverage:

• If you are employed by Confluent and retire, healthcare coverage for you and your eligible family members will end at the end of the month you retire. You can continue your Confluent benefits through COBRA for 18 months (or longer if covered through Kaiser).
• Learn more about your eligibility for healthcare coverage and services available through Medicare.

Review your Confluent 401(k) Retirement Plan account:

• Establish your retirement payout strategy and tax considerations as you approach your retirement date.
• Contact Fidelity to schedule an appointment with a representative who can answer your questions and help you map out your strategy.
• Obtain an estimate of your Social Security income.

Check if moving affects your current benefit elections:

• The first and most important step is to make sure you notify your manager of your intent to move. Once you’ve spoken with your manager, please update your home address in Workday as soon as possible. The Monday after your address change is approved in Workday, your new address will be sent to the Benefits Enrollment Center. Please email your People Business Partner with any questions.
• If you are enrolled in the Collective Health PPO, EPO or HDHP plan, your move within the US will not change your plan eligibility and this does not create a life event for you to change your benefits.
• If you are enrolled in the Kaiser HMO or HDHP and you move to another location where Kaiser plans are not available, you would be able to update your current medical plan due to a qualifying life event. This must be processed within 30 days of your move. You will receive an email notification from the Benefits Enrollment Center when your benefit change event is ready to be completed. If you do not go in and complete your event within 30 days from your move date, you and your dependents (if any) will automatically be enrolled in the Collective Health EPO plan.
• Our dental and vision plans are available nationwide and a move within the US will not open up an event to be able to change these plans.

Be patient while we update your address with our vendors. Your address will update automatically with all of them once your address is updated in Workday, but it can take up to 10 business days. 

There are many legal and benefit considerations for a move to outside the US and these moves will need to go through an approval process. Please email your People Business Partner with any questions.